Your boss just asked you to plan a team meeting. Once you start research, it is obvious that this is not as simple as it looks. So many things may be wrong, you don’t want to make your company make money in the end.
New York University Jonathan M. For the “occasional” conference planner.
“Many bosses don’t understand the complexity of the task-this is not just dinner in your living room. There are many decisions related to cost. They ask people to make them without knowing what they are doing.”
This is the most common plan for beginners, and measures you can take to prevent them.
Error 1: Do not hire a lawyer
The contract is an important part of the planning meeting and has specific contract terms. If it is ignored, it may make your company spend thousands of dollars or more.
For example, if it is forced to cancel due to bad weather (such as hurricanes), a strong force majeure clause is needed to protect you. If your cancellation clause includes one fee, the cost gradually increases the meeting, and if you are forced to cancel the date, you may face high fines.
The best way to protect yourself and the organization is to sign a meeting contract by a lawyer. If there is no one in the company, Google search will determine some people who specialize in the meeting.
Error 2: Don’t understand your business value
You may leave money on the table by not sharing information about business value with the hotel. Study other meetings of your company’s plan and use data (such as the expenses of the participants, or how many people extend the hotel accommodation) to negotiate a lower rate of negotiation.
Or, if other company meetings are planned in the future, can you use the same property or hotel chain stores to save money? If your parliament appears repeatedly, can you book the future date to obtain a number of discounts?
Error 3: Don’t consider safety
From a bomb threatened to active shooters, group gatherings are facing all risks. However, few beginners believe that meeting the site safety director.
Dewitt said: “I always say,” What may happen? ‘”” There is a standard agreement and command chain, not only when the matter is correct, especially when there is a problem, it is also respected and deferred. “” “
Error # 4: excluding meetings include
For 15 people or more meetings, the “American Disabled Personal Act” requires people with disabilities to participate in the meeting. The function of the class or real -time subtitles.
It is also important to determine the requirements of all special participants in advance and solve everyone who can accommodate reasonably with the help of the hotel. There is nothing trivial: Do not ask food allergies or rely on the menu’s menu, without questioning these ingredients may be recruited in the hospital.
Error 5: Act without your av together
The most behind -the -scenes details such as GLITCHY AV may destroy the important moment of the meeting. Dozens of factors may affect the results from Wi-Fi to mirrors from Wi-Fi to the conference room. It is important to have a skilled audiovisual team to rehearse and discuss emergency plans.
